Governance Management Unit

Functions and Job Descriptions :

1. Management of Appointments of Chancellor and Pro-Chancellor

• Manage the process of endorsement from the Board of Directors (BoD) and Ministry of Higher Education (MoHE).
• Manage data (eChancellor system/BoD).
• Manage annual incentives after convocation ceremony.

2. Management of affairs of the BoD

• Plan, manage and conduct the BoD meetings.
• Manage endorsement through circulars (BoD resolutions) for matters requiring immediate approval.
• Manage new appointments/ appointment renewals of members of the BoD.
• Manage appointments of members of the BoD in the BoD committee.
• Manage data (eChancellor system/BoD, UMP MyMoHEs, Federal Statutory Body System (SBSys).

3. Meetings Management 

• Meetings between the Registrar and Heads of Division at the Registry Department
• Meetings between the Registrar and Grade N48 Administrative Officers and above (Deputy Registrars/ Senior Deputy Registrars)
• Meetings between the Registrar and Grades N41 & N44 Administrative Officers
• Meetings between the Registrar and the Management & Professional Group

4. Registry Department Strategic Plan

• Coordinate development of Registry Department Strategic Plan.
• Coordinate performance report periodically.

5. Governance Administration

• Manage the filing of records for Development of Responsibility Centre.
• Manage and coordinate the announcement of circulars.
• Update organisation chart of the Registry Department and UMP.

6. Involvement of Committees at University Level

• Disaster Operations Committee
• Audit Autonomy Committee
• Task Force Governance Committee

7. Registry Department Risk Management

• Coordinate risk management at Registry Department

8. Information Delivery and Record System

• Develop and manage Registry Department
• Coordinate the use of e-meeting
• Coordinate complaints from Registry Department clients (e-rating).

9. Other miscellaneous job-related duties assigned from time to time.