Human Resource Management Division

Functions and Job Descriptions :

1. Organizational Development

• Plan and coordinate Human Resource Planning (HRP)
• Plan and coordinate directions and policies for human resource
• Plan and coordinate staff budgeting
• Plan and coordinate warrant management
• Plan and coordinate HRP system development
• Coordinate HRMIS management
• Coordinate HR data management (MYMOHES, MYRA, SETARA, ETC.)
• Plan and coordinate head hunting matters
• Conduct special projects

2. Recruitment

• Plan, manage and coordinate Academic Staff recruitment
• Plan, manage and coordinate Non-Academic staff recruitment (Malaysians & Non-Malaysians, Part-Timers)
• Plan, manage and coordinate UMP Academic Service Scheme (Postdoctoral, Consultant Fellowship, Adjunct)
• Plan, manage and coordinate Part-time Service Scheme
• Plan, manage and coordinate Professional Service Scheme
• Coordinate management of Study Pass/ Professional/ Special Pass

3. Job Promotion

• Manage, coordinate and conduct Academic Staff Promotion exercise
• Manage, coordinate and conduct Non-Academic Staff Promotion exercise
• Manage, coordinate and conduct appointments of Special Premier Positions (VK7/6/5)
• Manage, coordinate and conduct appointments of Rotation-based Positions (Premier)
• Manage, coordinate and conduct appointments of Rotation-based Positions (University & University College Act)
• Manage, coordinate and conduct appointments of Rotation-based Positions (UMP Management)
• Manage, coordinate and conduct appointments of Acting positions and transfer of duties
• Manage, coordinate and implement academic and non-Academic staff planning and restructuring
• Manage, coordinate and conduct performance management (appraisal)

4. Professional Development

• Manage, coordinate and implement Academic Staff Study Leave
• Manage, coordinate and implement Fellowship Study Leave Scheme
• Manage, coordinate and implement Non-Academic Staff Study Leave
• Manage, coordinate and implement Part-time Study Leave
• Manage, coordinate and implement Sabbatical Leave
• Manage, coordinate and implement Industrial Attachment for Academics
• Manage, coordinate and implement Post-doctoral Leave

5. Compliance and Enforcement

• Manage, coordinate and implement Government Circulars & Regulations at the University
• Manage, coordinate and implement the Enforcement of Government & University Regulations
• Manage, coordinate and enforce Disciplinary Actions & Surcharges
• Manage, coordinate and enforce Breach of Contract of Staff and Fellows on Study Leave
• Manage, coordinate and enforce Property Declaration
• Manage, coordinate and enforce Thorough and General Security Vetting
• Manage, coordinate and implement Rewards and Incentives Management
• Manage, coordinate and conduct Staff Performance and Appraisal (Annual Work Target/ Annual Assessment Report/ Assessment)

6. Services and Remunerations

• Manage and coordinate matters pertaining to salary, remunerations, allowances, contract rewards & bonuses/ perks
• Manage, coordinate and implement Retirement & Pre Retirement, Post Retirement (Mandatory/ Optional/ Derivative) & EPF matters
• Manage, coordinate and implement Consolidation of Past Services
• Manage, coordinate and implement Staff Attendance and Leave
• Manage, coordinate and implement Staff Confirmation matters
• Manage and coordinate Applications for External Position & External Work
• Manage and coordinate Staff Resignation matters
• Manage and coordinate Treasury Housing Loan
• Manage Records (HR file, Personal File, BRP & etc.)

7. Other miscellaneous job-related duties assigned from time to time.