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Human Resource Management Division

Functions and Job Descriptions :

  1. Organizational Development
  • Plan and coordinate Human Resource Planning (HRP)
  • Plan and coordinate directions and policies for human resource
  • Plan and coordinate staff budgeting
  • Plan and coordinate warrant management
  • Plan and coordinate HRP system development
  • Coordinate HRMIS management
  • Coordinate HR data management (MYMOHES, MYRA, SETARA, ETC.)
  • Plan and coordinate head hunting matters
  • Conduct special projects
  1. Recruitment
  • Plan, manage and coordinate Academic Staff recruitment
  • Plan, manage and coordinate Non-Academic staff recruitment (Malaysians & Non-Malaysians, Part-Timers)
  • Plan, manage and coordinate UMP Academic Service Scheme (Postdoctoral, Consultant Fellowship, Adjunct)
  • Plan, manage and coordinate Part-time Service Scheme
  • Plan, manage and coordinate Professional Service Scheme
  • Coordinate management of Study Pass/ Professional/ Special Pass
  1. Job Promotion
  • Manage, coordinate and conduct Academic Staff Promotion exercise
  • Manage, coordinate and conduct Non-Academic Staff Promotion exercise
  • Manage, coordinate and conduct appointments of Special Premier Positions (VK7/6/5)
  • Manage, coordinate and conduct appointments of Rotation-based Positions (Premier)
  • Manage, coordinate and conduct appointments of Rotation-based Positions (University & University College Act)
  • Manage, coordinate and conduct appointments of Rotation-based Positions (UMP Management)
  • Manage, coordinate and conduct appointments of Acting positions and transfer of duties
  • Manage, coordinate and implement academic and non-Academic staff planning and restructuring
  • Manage, coordinate and conduct performance management (appraisal)
  1. Professional Development
  • Manage, coordinate and implement Academic Staff Study Leave
  • Manage, coordinate and implement Fellowship Study Leave Scheme
  • Manage, coordinate and implement Non-Academic Staff Study Leave
  • Manage, coordinate and implement Part-time Study Leave
  • Manage, coordinate and implement Sabbatical Leave
  • Manage, coordinate and implement Industrial Attachment for Academics
  • Manage, coordinate and implement Post-doctoral Leave
  1. Compliance and Enforcement
  • Manage, coordinate and implement Government Circulars & Regulations at the University
  • Manage, coordinate and implement the Enforcement of Government & University Regulations
  • Manage, coordinate and enforce Disciplinary Actions & Surcharges
  • Manage, coordinate and enforce Breach of Contract of Staff and Fellows on Study Leave
  • Manage, coordinate and enforce Property Declaration
  • Manage, coordinate and enforce Thorough and General Security Vetting
  • Manage, coordinate and implement Rewards and Incentives Management
  • Manage, coordinate and conduct Staff Performance and Appraisal (Annual Work Target/ Annual Assessment Report/ Assessment)
  1. Services and Remunerations
  • Manage and coordinate matters pertaining to salary, remunerations, allowances, contract rewards & bonuses/ perks
  • Manage, coordinate and implement Retirement & Pre Retirement, Post Retirement (Mandatory/ Optional/ Derivative) & EPF matters
  • Manage, coordinate and implement Consolidation of Past Services
  • Manage, coordinate and implement Staff Attendance and Leave
  • Manage, coordinate and implement Staff Confirmation matters
  • Manage and coordinate Applications for External Position & External Work
  • Manage and coordinate Staff Resignation matters
  • Manage and coordinate Treasury Housing Loan
  • Manage Records (HR file, Personal File, BRP & etc.)
  1. Other miscellaneous job-related duties assigned from time to time.

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